Police Records Technician

City of Gainesville
Job Description

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.


Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.



GG_Police: Police Records


Salary Range Minimum:



Salary Range Maximum:



Closing Date:

Until Filled


Job Details:

This is clerical work in the Gainesville Police Department records section.Positions allocated to this classification report to a designated supervisor and work under close supervision.Work in this class is distinguished from other classes by its emphasis on records keeping.


Job Description:


This is clerical work in the Gainesville Police Department records section.

Positions allocated to this classification report to a designated supervisor and work under close supervision.  Work in this class is distinguished from other classes by its emphasis on records keeping.


*This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position.  The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job.  Performance of lower level duties may be required.


  • Performs various clerical activities to recover and store records data.
  • Performs duties associated with teletype National Crime Information Center / Florida Crime Information Center (NCIC/FCIC) functions.  Enters, exits, and modifies records in the state and national databases.
  • Prepares documents for filing, public records viewing, and copying.
  • Maintains files and records and creates reports.
  • Interacts with internal and external customers, City administration and various government agencies to produce records in compliance with Florida Statutes.
  • Processes Affidavits, public records requests, subpoenas, or similar documents.
  • Interacts with City Attorney’s Office to store and retrieve documents.
  • Receives cash payments for records and reports.  Prepares reports of cash received.
  • Performs statistical and record keeping functions.
  • Serves as a receptionist.  Provides general information concerning regulations and office procedures.
  • Types from copy, rough draft, or general instructions material relating to activities in the records section.
  • Operates office machines and equipment.
  • Attends work on a continuous and regular basis.


Helps cross train new employees.

Performs other related duties as assigned.


To perform this job successfully, an individual must be able to perform each essential job function satisfactorily.  Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.


Graduation from high school or possession of an acceptable equivalently diploma, and two (2) years of clerical experience one (1) of which should be in records maintenance.

Must type at a minimum speed of 35 correct words per minute.

Word processing, spreadsheet, and data management experience may be required.





Must obtain state certification for NCIC/FCIC computer systems within six (6) months of appointment.

Must obtain State of Florida Notary Public license within six (6) months of appointment.


Knowledge of office practices and procedures, business English, spelling and math.

Ability to use Microsoft software (Word, Outlook, Excel) and relevant software applications.

Ability to maintain complex clerical records and prepare reports from such records.

Ability to work effectively with coworkers and the general public.

Ability to communicate effectively, both orally and in writing.


To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.


While performing the duties of this job, the employee is often required to sit for prolonged periods of time.


May be required to work shift work.

Will be required to work with, or have access to, information or documents pertaining to confidential criminal investigations.



May Require Assessment(s).

May fill multiple positions.

May establish an eligibility list.

Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.


All ‘regular’ employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also oer great things like on-site tness centers, tuition reimbursement, interest free loans for purchase of fitness equipment, on-site medical sta and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.


If you are unable to apply online due to a disability, contact recruiting at HR@cityofgainesville.org or by calling 352-334-5077.

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