Procurement Associate

Aavantibio, Inc.
Job Description

AavantiBio is looking for a Procurement Agent II with contract review and negotiation experience to support the processes that fall under the responsibility of Procurement. This role coordinates with team members, Requestors, Legal, vendors, and other functional groups as needed to support the procurement workflow, maintenance and reports, new vendor set-up, and other duties as needed. The company’s main areas of procurement are research & scientific equipment, consumables, and services.  The ideal candidate will possess a high level of attention to detail, ability to multi-task and juggle priorities, as well as thrive in a team-based, collaborative environment, and is excited about the opportunity to grow and develop as part of an accounting operation of an exciting fast-growing pre-IPO company.  This individual will report to the Controller with a dotted line to the Director of Legal and will be based in Gainesville, FL.

Benefits: 

Full-time position. Benefits include high-quality health insurance plans including both gold and platinum Blue Cross Blue Shield plans, for which AavantiBio pays a competitive 85% of the health insurance premiums for our employees and their families.  In addition to health insurance, we have put in place flexible spending accounts and other benefits for our employees, including dental, vision, short- and long-term disability, group life insurance, AFLAC, paid parental leave, and more. To assist our employees with their retirement planning, AavantiBio offers a safe-harbor 401(k) plan with a generous 6% company match.   
 

Responsibilities 

Responsibilities including but not limited to: 

  • Perform 3-way match PO, PO receipt to invoice reconciliation
  • Support, create, maintain, analyze, expedite, and report backorder status
  • Purchase Requisition Process– Following the request from the Requestor, access finance system (NetSuite) and create PR or change order to the PO; using the payment schedule/quote as a reference, enter required lines items in NetSuite. Ensure that all line items are properly categorized to the expense type and aligned with the budget. Follow-up with approvers and Requestors as needed to ensure that PO is generated in a timely manner
  • Service Contract Requisition Process - Following the request from the Requestor, enter the contact information into the NetSuite ERP system to obtain financial approval. Using the payment schedule/quote/agreement as a reference, enter required line items in NetSuite. Ensure that all line items are properly categorized to the expense type and aligned with the budget. Verify executed contracts/amendments to ensure consistency and accuracy.  Ensure all the requirements are met before producing a PO
  • New Vendor Set-up – Receive New Vendor Request Form from Requestor – Upon receiving the completed request form, review for completeness and follow-up with Requestor/vendors as needed for additional information. Create a new vendor profile in NetSuite
  • Interface with Accounts Payable for resolving invoicing issues
  • Other duties as assigned
  •  

Qualifications: 

    • Bachelor's degree in business, accounting, or supply chain management is preferred 
    • 3+ years of relevant experience; research and biotech experience preferred 
    • Strong written and oral communication skills, including the ability to interface with people at all levels to support all other departments within the company 
    • Exceptional interpersonal skills, with a focus on listening and questioning skills 
    • Process management capability, in particular, the ability to drive workflow standardization and integration into technology tools 
    • Being detail-oriented, guided by quality and precision aspiration with strong performance culture while being cooperative and collaborative in a start-up working environment 
    • Proactive, responsive, and timely problem solver with outstanding project management skills, acute attention to detail, drives processes and deadlines 
    • Willingness to remain flexible and adapt to change as we continue to grow as a company 

 

The level of this position will be based on the final candidate's qualifications.  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of an employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

 

About the Company 

 

AavantiBio, Inc. 

Biotechnology – 40-60 employees 

 

AavantiBio is a clinical-stage biopharmaceutical company committed to developing and commercializing novel gene transfer and gene editing therapies for the treatment of rare and ultra-rare genetic diseases. The company is rapidly building a diverse portfolio of gene transfer and gene editing therapies to target debilitating genetic diseases for which the unmet medical need is high and for which there are typically no approved therapies treating the underlying disease. 

 

Headquartered in Cambridge, MA with an additional location in Gainesville, FL, AavantiBio is looking for exceptional individuals who share our passion for developing novel therapies to treat rare diseases and advancing the field of gene transfer therapy. 

 

EQUAL OPPORTUNITY EMPLOYER 
AavantiBio is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. 

Contact Information