Records Program Assistant

Job Summary

Spherion Gainesville, FL is seeking a detail-oriented Records Program Assistant to maintain the integrity of company records and personnel data, ensuring all documentation is accurate, up-to-date, and compliant with policies and regulations. Let’s get to work!

Position Type: Temp to Hire

Location: Gainesville, FL

Pay: $15/hr + Benefits

Schedule: FT, M-F 8:00 am – 4:30 pm

Please email your resume to Rose Crane: rosecrane@spherion.com

Responsibilities

• Provide administrative support for the petitions and appeals process (downloading, printing, reviewing, scanning).

• Manage phone, email, and in-person inquiries from students and staff.

• Send official notifications to students using the college's student information system.

• Create meeting agendas and attend required meetings.

• Maintain required data and provide written monthly reports to the Associate Registrar.

• Perform quality checks on documentation.

• Assist in various customer service functions for students and internal departments.

• Ensure compliance with all College Rules, FERPA, and confidentiality regulations.

• Provide service excellence through professional engagement.

Skills

• Analytical skills for data accuracy verification.

• Excellent written and verbal communication skills.

• Ability to work independently and meet deadlines.

• Strong proficiency in Microsoft Office Suite (Excel, Word) and database management.

Qualifications

• High School Diploma required; Associate’s preferred.

• 2+ years of experience in records management or HR administration.

• Exceptional organizational skills and high attention to detail.

• Proven ability to handle sensitive information with strict confidentiality.

Call to Action

Ready to start your next career? Visit: www.spherion.com/job-seekers/submit-your-resume/or email your resume to Rose Crane: rosecrane@spherion.com. Call our office at 352-378-2300 with any additional questions.